Privacy Policy

1. Introduction

This Privacy Policy describes how BoardAI ("we," "us," or "our") collects, uses, and protects information when you use our website and AI-powered advisory debate service (the "Service"). By using BoardAI, you agree to the practices described in this policy.

2. Information We Collect

2.1 Session Data (Not Stored)

During your use of the Service, you may provide the following types of information:

• Debate topics and context descriptions
• Uploaded documents (TXT, PDF, DOCX)
• Responses to clarifying questions
• Additional context provided during debates

This data is processed in real-time and is not stored on our servers. It exists only in memory during your active browser session and is permanently deleted when the session ends, you close the browser tab, or you navigate away from the debate page.

2.2 Analytics Data

We use Vercel Analytics and Speed Insights to collect anonymized, aggregated usage data such as:

• Page views and navigation patterns
• Performance metrics (page load times)
• Browser type and device information
• Geographic region (country level)

This data is anonymized and cannot be used to identify individual users.

2.3 Feedback Data

If you voluntarily submit feedback through our feedback form, we may collect:

• Feedback type (bug report, suggestion, UX issue, other)
• Your written feedback message
• Optional session metadata (topic discussed, not the full debate content)

3. How We Use Information

• Session data: Processed exclusively to generate AI advisor responses during your active session. Not used for any other purpose.
• Analytics data: Used to improve the Service, understand usage patterns, and optimize performance.
• Feedback data: Used to identify and fix bugs, improve features, and enhance user experience.

4. Third-Party Services

We use the following third-party services to operate BoardAI:

5. Data Retention

• Session data: Retained only for the duration of your active session. Permanently deleted upon session end.
• Analytics data: Retained by Vercel per their data retention policies.
• Feedback data: Retained as long as necessary to address the feedback and improve the Service.

6. Data Security

We implement reasonable technical and organizational measures to protect the information processed through our Service. All communications between your browser and our servers are encrypted using HTTPS/TLS. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy (COPPA Compliance)

BoardAI is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can take appropriate action.

8. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA):

• Right to Know: You may request information about the categories and specific pieces of personal information we have collected about you.
• Right to Delete: You may request deletion of your personal information. Since we do not store session data, this primarily applies to feedback submissions.
• Right to Opt-Out of Sale: We do not sell your personal information to third parties.
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To exercise any of these rights, please contact us at the email address provided below.

9. Other State Privacy Rights

Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), and other states with privacy legislation may have similar rights to access, correct, delete, and opt out of certain processing of their personal information. To exercise these rights, please contact us using the information provided below.

10. Do Not Track Signals

Our Service does not currently respond to "Do Not Track" (DNT) browser signals. However, since we do not track individual users or store personal session data, the practical impact is minimal.

11. International Users

BoardAI is operated from the United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by updating the "Last updated" date at the top of this page. Your continued use of the Service after any changes constitutes your acceptance of the updated policy.

13. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at: